The Core Answer
Start by calling (225) 436-6520 with your event date, location, and equipment needs. From there, our team confirms availability, provides a quote, and works with your office on any documentation your institution requires.
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Port Allen event setup
UNIVERSITY & DISTRICT BOOKING
How Universities & Districts Book Us
Universities and school districts have a different booking process than a backyard party, and Greyson’s Events & Entertainment works with procurement offices, risk managers, and district administrators to make that process straightforward. Here’s what to expect when your institution books with us.
What Institutional Bookings Typically Involve
- A quote based on your event date, location, and equipment
- A certificate of insurance, if your risk office requires one
- A tax-exempt form, submitted before delivery, if your institution is tax-exempt
- A 25% deposit to confirm your booking
Tax-Exempt Handling
Sales tax applies to every order unless a valid tax-exempt form is submitted before your delivery date. Submit this paperwork as early as possible in your booking process to avoid tax appearing on your invoice.
Purchase Orders and Payment
FAQ
Quick answers about delivery, venues, insurance, and booking.
How does our university or district start the booking process?
QUICK ANSWER
Call (225) 436-6520 with your event date, location, and equipment needs to get started.
FULL ANSWER
Our team confirms availability and provides a quote based on your details. See our insurance and compliance page for documentation your risk office may request alongside your quote.
Is our institution’s event tax-exempt?
QUICK ANSWER
Sales tax applies unless your institution submits a valid tax-exempt form before delivery.
FULL ANSWER
Submit your exemption paperwork as early in the process as possible to keep tax off your invoice. Call (225) 436-6520 if you have questions about what form is needed.
Do you accept purchase orders from universities and districts?
QUICK ANSWER
To confirm with owner — PO acceptance and terms are not published on the live site.
FULL ANSWER
Call (225) 436-6520 to discuss payment arrangements for your institution’s account directly with our team. See our how it works section on our hub page for our general booking process.
What’s required to confirm our booking?
QUICK ANSWER
All bookings require a 25% deposit, which is non-refundable once the order is placed.
FULL ANSWER
If your event is canceled due to weather or a natural disaster, your deposit is held as a one-year raincheck credit rather than lost. Call (225) 436-6520 with questions about your specific booking.
Can Greyson’s provide a certificate of insurance naming our institution?
QUICK ANSWER
Yes — Greyson’s is fully insured and provides a certificate of insurance on request for any institutional booking.
FULL ANSWER
Send us the exact language your risk office requires and we’ll provide documentation before your event. See our insurance, safety & compliance page for more on what we provide.
Ready to Start Your Institution’s Booking?
Call Greyson’s Events & Entertainment at (225) 436-6520 to begin the process for your university or district event.
Easy Online Reservations
It's easy to check availability and to make a reservation! Just click the "Start Here" button to the right and enter the date and times of your event. As you browse the site, you will be presented with all the items available on your selected date.
